Fair, secure, and suitable testing conditions are vital for MSKU SFL. Thus, invigilators play a key role. MSKU SFL ensures meticulous preparation and adherence to invigilation protocols in every exam, maintaining consistent testing standards across the board. The examination and invigilation processes for the Preparatory Program in SFL are outlined here below:
- MSKU SFL announces all exam dates in advance on its website and communicates them to students through the orientation presentation, SFL website, student handbook, and social media accounts.
- The Testing Unit posts exam hours and room assignments on the MSKU SFL website and notice boards.
- When lecturers have a valid excuse that prevents them from taking part in an exam, they must submit a petition stating their excuse to the administration at least four days before the exam.
FOR QUIZZES AND WRITING QUIZZES:
- The invigilators collect the exam documents from the Testing Office 10 minutes prior to the exam.
- Only students arriving within the first fifteen minutes can take the exam. Those who arrive after this timeframe will not be permitted to participate in the exam.
FOR ACHIEVEMENT AND PROFICIENCY EXAMS:
- The testing office members hand in the exam documents to the invigilators in the examination hall in which their exam rooms are located 15 minutes prior to the exam.
- The invigilators are not allowed to come to the exam room with their mobile phones and smart watches.
- The invigilators directly go to their exam rooms after receiving their exam documents in the corridor and cannot leave the exam room then.
- Only students arriving before the listening section starts can take the exam. Those who arrive after the listening section starts are not permitted to participate in the exam.
F
OR SPEAKING EXAMS:
- The testing office members hand in the exam documents to the invigilators in the examination hall in which their exam rooms are located 15 minutes prior to the exam.
- Except for the assessor and interlocutor, no other person is allowed to enter the exam room.
- Only students arriving within the timeframe allocated to the session in which he/she will take the exam can take the exam. Those who arrive after the session to which they are assigned ends are not allowed to take the exam.
Invigilation Duties and Responsibilities
- The invigilators implement necessary safety procedures to create comfortable testing environments and establish the needed technology controls in the exam rooms.
- The invigilators verify students' identity cards and confirm that the exam documents are signed by students.
- The invigilators clearly state the test rules and necessary procedures to the students during the exam.
- Students should switch off their phones and put them on the instructor's desk.
- Exam materials are handed out to students.
- Each examination hall starts the exam simultaneously, marked by an announcement from Testing Office members.
- At the conclusion of the exam, invigilators collect all students' exam documents, count them, and place them in the exam file. They ensure that no exam documents remain in the exam room before leaving.
- Once the exam is concluded, the Testing Unit supplies invigilators with the answer key (which includes alternative responses) and the writing criteria (rubric for assessing written work).
In addition, invigilators consider the following items for the exam:
- During the test, invigilators must refrain from any activities that could disrupt their duties, such as reading books or making phone calls.
- The invigilators officially document any cheating incidents and notify the Testing Unit accordingly.
- The Testing Unit is made aware of any additional concerns.